Templates and calculators you can use today.
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Short answer
These free resources help New Zealand businesses plan and govern AI work: calculators for return on investment and running costs, an AI readiness checklist, an AI use policy template written for the Privacy Act 2020, a risk register, vendor and procurement checklists, and templates for project briefs, pilots and workflow mapping.
Templates, checklists and calculators
AI readiness checklist
Thirty yes-or-no checks that show whether your business is ready to start an AI project, and what to fix first.
ReadResourceAI business case template
Ten sections that ask a decision-maker to fund one AI project, with costs in NZD, measured benefits and a stop rule.
ReadResourceAI ROI calculator
Estimate hours saved, payback and first-year return for an AI project, using your own volumes and NZ$ costs.
ReadResourceAI use policy template
A ready-to-edit AI use policy for New Zealand SMBs, built around the Privacy Act 2020 and OPC’s AI guidance.
ReadResourceAI vendor evaluation checklist
Compare two or three AI tools or suppliers on evidence: 32 checks, knock-out rules and a weighted scoring sheet.
ReadResourceAI project brief template
Fourteen fields that tell a builder, vendor or internal team exactly what an AI system must do, and must not do.
ReadResourceAI workflow mapping template
Map how work really flows, step by step, then mark which steps AI should automate, assist, leave alone or remove.
ReadResourceAI risk register template
A risk register for AI systems with scoring scales, 12 starter risks and mappings to NIST, OWASP and ISO/IEC 42001.
ReadResourceAI pilot scorecard
Decide whether an AI pilot should scale, change or stop, using eight weighted criteria and hard gates agreed in advance.
ReadResourceAI training needs assessment
Work out who needs which AI skills, at what level, and where training budget will close the biggest gaps.
ReadResourceAI prompt library template
A shared register of tested prompts: 12 fields per entry, an index, five starter prompts and upkeep rules.
ReadResourceAI quality review checklist
Twenty-four checks to run on AI output before it is used, with review levels matched to risk and a defect log.
ReadResourceAI incident log template
Record every AI failure and near miss in 16 fields, with a severity scale and the NZ breach notification test.
ReadResourceAI data inventory template
List the information each AI system reads, stores or produces, with its sensitivity, location and privacy answers.
ReadResourceAI adoption survey
Eighteen questions that measure how staff use AI, how safely, what it saves and what holds them back.
ReadResourceAI agent acceptance checklist
Thirty-six tests an AI agent must pass before it acts in live systems, with sign-off rules and an example.
ReadResourceAI cost calculator
Estimate what an AI model costs to run per request, per month and per year in NZ dollars, across 11 current models.
ReadResourceAI roadmap template
Plan 12 months of AI work in three horizons, with a prioritisation score, owners, budgets and gates.
ReadResourceAI procurement questions
Thirty questions to put to an AI supplier in writing before you sign, with what a good answer looks like.
ReadResourceAI learning plan for teams
A 12-week plan that takes a team from safe basics to shared workflows, practising on real work about two hours a week.
ReadResourceAI tools pricing NZ
Dated prices for business AI plans, automation platforms and model APIs, with currency and GST notes for New Zealand.
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